Some time back, PC World reported that printing ink costs more than a bottle of good champagne, or caviar. We know that buying printing ink is a recurring cost in your office and if you asked the accounts department, they would tell you that annually you spent quite a large amount on it since each cartridge gives you a maximum of 400 to 100 pages.
Employees get all their paperwork printed from their printer in the office. This can be a costly affair, but it is easy to curb. Here are five ways to save money on printing cost -
1. Be A Little Responsible
Printing doesn’t only entail the ink cost, but also the cost of paper. Use the electronic version of documents instead of getting them printed. Email interesting pointers, game scores and notices to your employees instead of printing out individual copies. It is better to work with the electronic version of a document saved in PDF than getting hundreds of printouts. Do not get canvas prints of documents like notices that have a one-time use, email them.
2. Adjust Print Preview Settings
You tend to waste a lot of money on printing pages with only one line or a single word and then print the whole set again. Spend some time before you start the printing format to check whether the whole document fits the page. If there are some columns and lines which are cut because of the smaller size of the printing page, then use the ‘shrink to size” command.
3. Change The Font
If you change the font of the document, you can save a lot of money. If you change the font to Century Gothic, you can save a large amount of money annually. The formal Times New Roman font also uses less ink. You can change the default font for Word and Outlook for the computers in the office.
4. Use Third-Party Inks
If you thought that third-party ink would not be of a very good quality then you were wrong. Third-party inks are cheaper and give the same result, if you are using black and white prints. You can use these cheaper varieties for normal printouts and good quality ink for photo or coloured printout.
5. Strict Rules
If you see that there are no ways to curb the printing habit of your employees then you can take the following steps.
* No Printing On Certain Days Of The Week
This may be a little difficult at first, but it can be effective if you stick to it.
* Remove The Printer From Individual Desks
If you keep a single printer for the entire floor then employees will curb their printing habit as they have to get up and walk to the print for whatever prints they want.
Follow these basic things to reduce your print cost. These are effective and tested methods in many offices.